Disseminate regulations, circulars, decisions and notifications of the management team;
Prepare monthly, quarterly, and annually reports of the Inter-Country Adoption Authority.
Manage expense, fee and humanitarian aid
Receive and manage the income of Inter-Country Adoption Administration, prepare expenditure plan and propose budget plan which is responding to the work of Inter-Country Adoption Administration.
Bureau of Database Management and Record:
Collect and review forms and manage data and records related to the child who is subject for Inter-Country adoption, adopter who is applying to adopt and any other data according to the function of Inter-Country Adoption Administration.
Ensure proper counseling to the adult adopted children prior to allowing them to view various information contained in the dossier.
Bureau of Inter-Country Adoption Procedure Implementation:
A. Management of the Identity of Children Subject for Inter-Country Adoption
Prepare personal dossier of each individual child eligible for inter-country adoption, which includes necessary information about his or her identity, adoptability, background, social environment, family history, medical history, medical history of the child’s family, and any special needs of the child.
Develop standard letter and examine dossier for implementing relative adoption and special need adoption procedure.
Review all child dossiers to verify their appropriateness and legitimacy (authenticity). In case of irregularity, the dossiers shall be forwarded to the inspection unit to investigate and report on the results of the investigation.
B. Application Review
Receive the adoption application forwarded by the Ministry of Foreign Affairs and International Cooperation and proof dossier attached by the adopter(s), and write a letter responding to the adopter(s), following the procedures and provisions set forth in the Law on Inter-Country Adoption.
Properly and thoroughly examine the dossier of the adopter(s) following the provisions of the Law on Inter-Country Adoption. In case the dossier appears to be incorrect or insufficient, a letter of notification shall be made to the adopter(s) to fill out the missing documents or justify the documents.
In case of refusal of the application, prepare a letter response to the adopter(s), clearly stating the reasons (for refusal).
Review and consider the dossier of the child whose name is contained in the list of children subject to inter-country adoption, and match the child with the adopter who possesses the best suitable profile to that of the child, following the provisions stated in the Law on Inter-Country Adoption, and also taking into consideration the best interests of the child.
Arrange to interview the adopters prior to meeting the child, who will also be counseled in advance and make a record of the interview and the meeting between the adopters and the child.
Make records, provide suggestions and submit all documents to the Central Authority for Inter-Country Adoption Committee to examine and recommend on the adoption process.
D. Proceeding to Court Procedures
Collaborate with the inter-country adoption agency to have the adopters to apply for adoption with the Phnom Penh Capital Court of the First Instance, through the Inter-Country Adoption Administration.
E. Notification on Next Actions and Procedure upon Completion of the Adoption Process
Prepare a ministerial letter to inform the Ministry of Foreign Affairs and International Cooperation of the court decision.
Prepare a letter certifying the adoption and submit it to the Minister of Social Affairs, Veterans and Youth Rehabilitation to sign.
Organize a child hand-over ceremony, render an adoption certificate and develop a record of the hand-over of the child.
Collaborate and coordinate with competent institutions for the issuance of a passport and visa for the child to travel safely to the receiving country, following the Law on Inter-Country Adoption.
Bureau of Development Agency Management
Draft new policies, laws, regulations and procedures, as required, to improve inter-country adoption related affairs.
Cooperate with ministries and institutions competent in inter-country adoption and inter-country adoption agencies operating in the Kingdom of Cambodia.
B. Agency Management
Review and provide suggestions to the Minister of Social Affairs, Veterans and Youth Rehabilitation on the authorization of inter-county adoption agencies to operate inter-country adoption in the Kingdom of Cambodia.
Develop contracts between the Ministry of Social Affairs, Veterans and Youth Rehabilitation and inter-country adoption agencies operating inter-country adoption in the Kingdom of Cambodia.
Inspect the dossier on the identity of the child subject to inter-country adoption, prior to including the child into the list of children subject to inter-country adoption, as necessary.
Inspect inter-country adoption agencies and all representatives operating in the Kingdom of Cambodia and prepare inspection reports.
Coordinate with the Central Authority or competent authority in charge of inter-country adoption or inter-country adoption agency of the receiving country to provide or facilitate appropriate post adoption services for the child, adoptive family and biological family as necessary, as stated in article 45 of the Law on Inter-Country Adoption.
Instruct the adopters to send reports on the development of the child to the Inter-Country Adoption Administration on a regular basis, as set forth in the Law on Inter-Country Adoption.
Bureau of International Cooperation
Communicate and cooperate with the Central Authority and Competent Authority in charge of Inter-Country Adoption of the receiving countries, States signatory to the Hague Convention on Protection of Children and Cooperation in respect of Inter-Country Adoption, and other countries cooperating with Cambodia with respect to inter-country adoption.
Promote international cooperation to prevent activities related to child trafficking via inter-country adoption, following the Law on Inter-Country Adoption and the Hague Convention on Protection of Children and Cooperation in respect of Inter-Country Adoption.
Complete forms and inform the Hague Permanent Bureau on Private International Law as required, and an obligation of the State signatory to this Convention.
Communicate and collaborate with the Hague Permanent Bureau on Private International Law and States signatory to the Hague Convention on Protection of Children and Cooperation in respect of Inter-Country Adoption, and national and international organizations, development partners and allied countries in order to attract technical and in-kind support for inter-country adoption in Cambodia.
Develop agreements between the Ministry of Social Affairs, Veterans and Youth Rehabilitation and the Central Authority or competent authority of all receiving countries involved in inter-country adoption in the Kingdom of Cambodia.